When something about an identity changes (otherwise known as an event) it can trigger what is known as a workflow—a series of tasks performed by people and/or computers. We can simplify or automate many common workplace tasks via the use of automated workflows.

Example of an event and the workflow it triggered:

Here, a workflow begins with a certain event: when an UMHS intern becomes a doctor. Someone must now not only grant him access to all of the systems to which a doctor is entitled but also take away his intern accesses. Normally, this complicated task would be performed manually. But through workflow management, the entire process is automatic. A policy notices the event as it happens and rapidly initiates and completes this workflow—far quicker than any live person ever could.

New Account Expiration Process

The new Account Expiration process triggers the responsible party that an account is about to expire via e-mail.

Open the e-mail, select View from the option menu, and select HTML. Click on the link that states click here you will see a sample below - Sample 1. Fill in the appropriate information to allow you to change the deactivation of the account associated with the e-mail.

Sample 1 -

This account is scheduled to be deactivated on ______________ EDT.

You may click here to be taken to a form that will allow you to change the deactivation date for this account.

Trouble Shooting and Special Notes -

Please note that this web server is not publicly accessible. Your computer must be connected to the UMHS network (directly or through VPN) in order to reach the web server.

To access the deactivation web form with a URL, copy and paste the URL into your web browser (all one line) from the end of the account expiration e-mail. If the link doesn't work due to email client limitations, use the URL attachment instead.

Please call the MCIT Help Desk at 734.936.8000 if you encounter difficulties with these instructions or if you believe this information is incorrect.